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Madison Area Youth Soccer Association

Wisconsin Youth Soccer Association

US Youth Soccer

Registration Fee Refund Policy

SPSC understands that there are circumstances beyond a player or family control that may require players to cancel their registration for any given team.

In order to allow SPSC to maintain an efficient process in the formation of teams, Registration Fees are due at the moment of Registration. Registration Fees cover the cost of fees that SPSC has to transfer to MAYSA for each player with the club. Fees also cover costs associated with the normal course of operating the teams. These costs include equipment, uniforms, insurance and administration.

For traveling teams, MAYSA also requires the registration of teams by certain dates, at which point those funds are owed to MAYSA, independently of the player cancelling the registration.

The main objectives of the policy are:

  1. Encourage players to stay with SPSC once registered
  2. Cover expanses already incurred with a player expected to play with the club
  3. Guarantee the efficient organization of teams; SPSC aims at placing as many players in teams as possible, and cancellation of registration of players after certain dates impacts the whole team, in particular if the team falls under a minimum number of players to make it viable.

Guidelines and Timetable
SPSC will refund Registration Fees according to the following general guidelines:

  • Refunds must be made in writing (post or electronic mail) and received before the dates designated for a full refund.
  • A graduated refund scale will be applied as follows, for refund requests received between the dates designated in the tables.

Full Season/Fall Season for Traveling Teams

For refund requests received before: Percent refund
July 1 100%
July 31 75%
August 31 50%
After August 31 0%

Spring Season for Traveling Teams

For refund requests received before: Percent refund
February 1 100%
February 28/29 75%
March 31 50%
After March 31 0%

Fall Season for In-House Teams

For refund requests received before: Percent refund
August 1 100%
August 15 75%
August 31 50%
After August 31 0%

Spring Season for In-House Teams

For refund requests received before: Percent refund
March 15 100%
March 31 75%
April 15 50%
After April 15 0%

In the In-house programs, a full season registration fee will be applied equally to each Fall and Spring seasons.

A request of refund for the Fall Season can be fully applied as a Registration Fee for the Spring Season.

A request for refund for the full season received after the deadline for the full refund in the Fall will be granted using the graduated scale for the Fall season and in full for the Spring season.

Refunds under these guidelines will be issued up to 30 days after the request is received.

Exceptions to the policy
SPSC will evaluate exceptions to the policy based on extenuating circumstances or unforeseen events (injury or illness, change of residence). These requests must be made in writing and require the approval of the Board of Directors, under recommendation of the Registrar.

Tryout fees are not refundable.

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Sun Prairie, Wisconsin, USA
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